Don’t Let Clients Undervalue Your Start-up Just Because You Don’t Have a Professional Meeting Room

For a small start-up with just 1–2 people, renting an office is not simply about finding a desk to work at. The bigger challenge is having a space professional enough to welcome clients, interview candidates, or pitch to investors. This directly affects your brand image and the trust of partners from the very first meeting.

And this is exactly where a meeting room becomes a crucial factor. But why is meeting space so important, and what is the best office solution for small teams?

Why Are Meetings So Important?

For freelancers or small start-ups with only one or two members, many people think that a meeting room is unnecessary - after all, work can be done over emails, chats, or casual coffee shop meet-ups. However, in reality, a proper meeting space is essential for building professionalism, establishing credibility, and unlocking sustainable growth opportunities.

First of all, a meeting room allows you to host clients and partners in a serious and respectful manner. First impressions matter, especially when you are a young company. If a business meeting takes place in a noisy coffee shop or a temporary corner of a café, it’s difficult for clients to feel respected or fully trust your capabilities. In contrast, a private meeting room equipped with a display screen, whiteboard, and quiet environment allows you to present your ideas clearly, demonstrate professionalism, and increase the chance of closing deals.

Meeting clients and partners in a respectful manner

Meeting rooms are also especially important when dealing with investors. Investors don’t just look at your product or market potential, they also assess how you organize and run your company. A well-equipped, professional meeting space shows that your business is being managed seriously, even with only a handful of members. During a pitch, a meeting room allows you to present data, run product demos, and discuss long-term strategies in a way that would be nearly impossible in an unstructured or casual space.

Beyond external meetings, meeting rooms also help strengthen your team. Even with only 2–3 members, holding regular discussions in a private space fosters stronger alignment, clear task division, and a sense of importance in the work being done. A professional setting helps team members stay focused, committed, and motivated — something a shared desk in an open space often cannot deliver.

 Teamwork strengthens the team in collaboration

Finally, a meeting room creates a positive experience for job candidates. One of the biggest challenges for small start-ups is attracting and retaining talent, as candidates may doubt the company’s stability and credibility. Conducting interviews in a professional meeting room gives candidates the impression of a reliable and trustworthy workplace, making them more likely to consider joining for the long term.

In short, a meeting room is not just “a place to sit and talk.” It is a strategic tool for building professionalism, convincing clients, winning over investors, strengthening your team, and attracting talent. For freelancers and small start-ups with limited resources, access to a professional meeting room can be the key to building credibility and achieving sustainable growth.

Meeting Rooms in Many Coworking Spaces: Inconvenient and Costly

While coworking spaces are becoming a popular choice for freelancers and small start-ups, in practice, meeting rooms are often a major source of inconvenience.

The first issue is costly. In many coworking spaces, meeting rooms are not included in your desk rental package. That means, on top of paying your monthly membership, you must pay extra to use a meeting room. Fees are usually charged by the hour, and can range from moderate amounts to over a million VND for just a short session. For small teams with tight budgets, this becomes a heavy burden, especially when frequent meetings with clients or investors are required.

Even when meeting rooms are offered, the free usage hours are usually too limited. Most coworking spaces allow only a few hours per month, which may only cover one or two meetings. After that, you’re forced to pay extra fees. This creates frustration, as tenants are already paying for workspace access but still feel restricted from fully using such a basic business necessity.

These limitations make meeting rooms in many coworking spaces feel more like a “luxury service” than a fundamental part of doing business. Ironically, this takes away from what coworking is supposed to provide: flexibility and maximum support for tenants.

The Solution at Pigeon Spaces: Free Meeting Rooms Every Day

Pigeon Spaces understands this pain point and offers a unique policy:

• Each member gets 3 hours of free meeting room usage per day. This means that if your team has two people, you automatically have up to 6 hours of meeting room time daily — more than enough for client meetings, internal discussions, or interviews.

• Fully equipped meeting rooms with TV screens, whiteboards, high-speed WiFi, and comfortable seating.

• No extra costs, no strict limitations.

This policy removes financial barriers while ensuring freelancers and small start-ups always have access to professional meeting rooms whenever needed.

Free

Real Benefits of Having a Professional Meeting Room

• Build trust with clients and investors – a modern, well-equipped meeting space creates an immediate positive impression.

• Save significant costs – no need to pay additional fees every time you need to meet.

• Enjoy flexibility – use it for client presentations, investor pitches, team meetings, or job interviews.

• Enhance your company image – even with only 1–2 members, you can still showcase professionalism and credibility.

  
  

Conclusion

For freelancers or small start-ups, a meeting room is not just an extra feature — it’s a vital tool for creating professionalism and credibility.

While many coworking spaces create inconvenience with high fees and limited access to meeting rooms, Pigeon Spaces offers a clear advantage: 3 free hours per day, per member. Whether you’re pitching to investors, interviewing new hires, or running team meetings, you’ll always have the space you need.

👉 If you’re looking for a professional workspace that optimizes cost while supporting your start-up’s growth, Pigeon Spaces in Binh Thanh is the perfect choice.

🚀 Book a free tour today, request a detailed quote, or try working here for a day to experience the difference yourself.

Pigeon Spaces – Workspace. Network. Growth.